President(s):

The President is responsible for coordination between the PTC, Newman teachers and staff, and parents and caregivers. The person in this role should possess leadership, communication and time management skills. Responsibilities include leading the monthly PTC meetings, monthly meetings with the school principal and teacher liaison, creating a budget with the Treasurer, balancing financial resources and making sure all open PTC positions are filled. The President oversees all PTC Committees. The President attends monthly meetings with the Superintendent. The President supervises, directs, and coordinates the work of the PTC. The President serves as the official contact, communicator and representative of the PTC. There should be a maximum of two PTC Presidents at any given time. The President will serve for a minimum of 2 years.

Vice President(s):

The Vice President is an ambassador for the PTC. Responsibilities include assisting the President as needed and accepting responsibilities delegated by the President and/or the Executive Board. The Vice President participates in Executive Board discussions and decision-making on behalf of the PTC. If the President is absent the Vice President will perform the duties of the President. The Vice President should be willing to serve as President the following year.

Treasurer:

The Treasurer oversees the cash flow of income and expenses for the PTC. Responsibilities include assisting the President in the creation of the budget, writing checks/making payments, working with the PTC’s accountant, insurance company, reimbursements and preparing reports. A person with a financial background is desired.

Assistant Treasurer (Receivables):

The Assistant Treasurer ensures funds collected from parents and committees are received, accounted for and deposited into the Newman PTC bank account at Needham Bank. The Assistant Treasurer coordinates collections of funds after events and fundraisers from Committee Chairs for tracking/depositing. The Assistant Treasurer runs PayPal reports to reconcile funds received. The Assistant Treasurer will transfer money received from PayPal transactions electronically into the PTC bank account. This position uses PayPal, Zettle, Excel and Google Drive, so familiarity with these applications is a bonus, but otherwise easily learned upon transfer of responsibilities.

Secretary:

The Secretary is responsible for recording minutes and compiling updates from the monthly PTC meetings and then distributes minutes to board members. The Secretary should retain records of the minutes.

Fundraising Chair:

The Fundraising Chair plays an important role within the PTC because the work that the Fundraising Chair does allows the PTC the opportunity to give back to the entire Newman community in many ways. The Fundraising Chair would work with the President to launch the Annual Fund campaign. The Fundraising Chair sends out donation receipts. The Fundraising Chair works to secure donations from local businesses for a variety of PTC events, and explores additional opportunities to raise money for the PTC. The Fundraising Chair works to create kick-back events with local businesses. The Fundraising Chair works with the President to secure sponsorships and create sponsorship guidelines. The Fundraising Chair works closely with the President and the Treasurers.

Sign Coordinator:

The Sign Coordinator will keep the changeable letter sign outside of Newman Elementary School up-to-date with important PTC information. The Sign Coordinator must effectively communicate with the President and other committee members to stay in-the-know of all PTC happenings. The Sign Coordinator must be creative, as space on the sign is limited. The Sign Coordinator will be provided with a full set of changeable letters, numbers and punctuation marks.

Room Parent Coordinator:

As Room Parent Coordinator you are the primary conduit of information between the PTC and Room Parents, who then take messages on to classroom families. While there is some proactive and planned messaging and events, much of the role warrants last minute communications driven by the PTC President or other members/committees. The Room Parent Coordinator must be willing to keep an eye on email regularly. The Room Parent Coordinator is responsible for getting two room parents for each classroom, preferably by creating a sign up form as soon as class information has been released by the Principal. The Room Parent Coordinator offers suggestions to Room Parents at the beginning of the school year in regards to teacher surveys and fund collecting.

Communications:

The Communications Committee supports the PTC by keeping all parents, caregivers and Newman staff informed of PTC doings through emails and weekly, electronic newsletters. The committee helps develop strategies to properly market PTC events, and improve future communications. The committee works closely and collaboratively with the President and other committees. Knowledge of MailChip is a bonus, but not required.

Curriculum Grants:

Every year, the Newman PTC sets aside money to help fund creative projects designed to enrich the elementary school curriculum. This funding is allocated through Curriculum Grants. Curriculum Grant funds have been used to purchase wonderful learning tools such as digital microscopes, magnetic sentence-making boards, mathematical games, flexible seating and media books. The Curriculum Grants Chair onboards a committee of voters each school year. The committee consists of both teachers representing each grade and specials, along with parents from each grade. Teachers are able to submit grant proposals that range anywhere from $100-$1,500 (the majority in the $200-400 range) to the Committee for review. Teachers request grants for products that benefit multiple classrooms, students throughout a grade level, and for items that can be used for years to come. The Committee does not approve grants for consumable products.

Curriculum Enrichment:

Parent representatives work with grade-level teacher representatives. The Curriculum Enrichment Committee brings in a diverse array of specialists to our school, such as scientists, musicians, and authors — and plans exciting field trips. This is a great opportunity to be a part of your child’s learning.

Hospitality:

The Hospitality Committee hosts several events throughout the school year. This can range from staff appreciation lunches to treating staff members to coffee and other items. Collaborate with other volunteer parents to brainstorm for creative ways to support the staff, set budgets for each event and coordinate donation sign up lists.

New Family Coordinator:

The New Family Coordinator focuses on integrating new families — those who enter Newman after kindergarten, and families who move here in the middle of the school year, into the Newman community.

Community Events:

Spring Adult Social, Mayrathon, Trunk-or-Treat, Glow Dance, Family Skate Night, Multicultural Fair, Cookie Decorating, Candy Bar Bingo,Outdoor Movie Night, Read-a-Thon, Safe Routes to School, and Springfest.

Yearbook:

The Yearbook Committee will oversee all aspects of Newman’s annual Yearbook, from working with a yearbook vendor to organizing sign ups for parents to take photos of the children in action to arranging picture layout.

Spirit Wear:

The Spirit Wear Coordinator manages vendor relationships, ordering, collecting payments and distribution of Newman Spirit Wear. The coordinator attends PTC events to sell products.

Community Service:

The Community Service Committee decides on what community service projects to complete throughout the school year. The committee decides how the Newman community is going to serve in specific projects, and organizes sign ups to recruit volunteers. The committee runs all ideas by a Newman teacher liaison.

5th Grade Committee:

The 5th Grade Committee sets and plans their meetings for the year, prepares an agenda for each meeting, and assigns committee members to a variety of roles and events that are part of the 5th grade year at Newman. It is at the discretion of the committee, but there are usually typical activities, such as early release day excursions to Launch, an ice cream party, a talent show, creating T-shirts, and more. The 5th Grade Committee also helps collect yearbook photos because a large portion of the yearbook is focused on 5th Grade.

School Supply Kits:

This person will work with the school to get supply lists for each grade, then communicate the lists to families. The person in this role will also coordinate with Edukit to allow online ordering of supply kits each spring.

Media:

Parents are asked to volunteer each year in the Newman media center.

Website and Directory Coordinators:

The Website and Directory Coordinators maintain and update the content for the PTC website. This includes making sure it is running smoothly and all accounts are up-to-date. Updates for events are created as needed and content is updated on occasion. The directory is updated annually with small changes throughout the year as needed.